Careers
Full-Time | Permanent
Location: Winnipeg, Manitoba (In-Person)
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About ApexCare Medical Clinic
ApexCare Medical Clinic is a newly opened, patient-focused healthcare clinic in Winnipeg, commencing operations in July 2026. Our clinic is built on a foundation of compassionate care, efficiency, and collaboration. We are creating a welcoming environment where patients feel heard, respected, and supported—and where our team members thrive and grow together.
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Position Overview
We are looking for an experienced, friendly, organized, and dependable Medical Office Assistant (MOA) to join our team. As the first point of contact for our clinic, you will play an essential role in creating a positive patient experience through exceptional customer service while ensuring smooth day-to-day operations.
This role is ideal for someone who enjoys working with people, takes pride in their work, and can confidently manage a variety of administrative and clinical support tasks in a busy environment.
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Key Responsibilities
Reception & Patient Experience
• Greet and assist patients and visitors in a courteous and professional manner
• Answer, screen, and direct phone calls, emails, and in-person inquiries
• Maintain a clean, organized, and welcoming reception and waiting area
• Manage patient interactions with tact, professionalism, and empathy
Scheduling & Coordination
• Schedule, confirm, and coordinate patient appointments, referrals, and procedures
• Manage physicians’ / provider calendars and support efficient patient flow
• Follow up with patients regarding appointments, tests, and documentation
Medical Administration
• Validate health cards and ensure accurate patient information
• Maintain and update electronic medical records (EMR), including patient demographics, clinical notes, and test results
• Process medical billing, including uninsured services and forms
• Prepare, scan, file, and manage medical documents and correspondence
• Coordinate referrals, lab work, and specialist bookings
Clinical Support
• Prepare patients for examinations
• Take basic vitals (e.g., height, weight, blood pressure)
• Perform ECGs (EKGs) where required
• Assist physicians during examinations as needed
• Ensure exam rooms are cleaned, sanitized, and fully stocked
Office Operations
• Maintain filing systems and administrative workflows
• Order supplies and monitor inventory levels
• Support the development and improvement of clinic procedures
• Ensure compliance with Personal Health Information Act (PHIA)standards
• Provide support and guidance to new administrative staff when needed
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Qualifications & Requirements
• Minimum 1+ year of experience in the same or similar role in a medical office or clinic setting
• Medical Office Assistant (MOA) certificate preferred
• Experience with Accuro EMR (strongly preferred)
• Proficiency in Microsoft Office and Windows-based systems
• Knowledge of medical terminology and billing processes
• Strong organizational, multitasking, and time management skills
• Excellent communication and customer service abilities
• Ability to work independently and collaboratively in a fast-paced environment
• High level of professionalism, attention to detail, and confidentiality
• Comfortable working with diverse patient populations
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Core Competencies
• Patient-centered approach and empathy
• Strong interpersonal and communication skills
• Problem-solving and critical thinking
• Initiative and adaptability
• Team collaboration and professionalism
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Work Schedule
• Full-time (35–40 hours per week)
• Monday to Friday (some Saturdays may be required)
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Compensation & Benefits
• $17.00 – $22.00 per hour (based on experience)
• Free on-site parking
• Insurance benefits available after 6 months
• Supportive and collaborative work environment
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How to Apply
Please submit your resume and a brief cover letter outlining your relevant experience and interest in the role to [email protected].
We thank all applicants for their interest; however, only those selected for an interview will be contacted.
Dr. Adeola Aregbesola
MD, MSc, MRCGP, CCFP.
Dr. Aregbesola moved to Winnipeg with her family after completing her General Practice training in Scotland, United Kingdom. Prior to that, Dr. Aregbesola worked in various clinical capacities in Ireland and Nigeria, broadening her experience in caring for patients from diverse backgrounds.
Dr. Aregbesola has a special interest in dermatology, women’s health, and geriatrics. She is a dedicated family physician known for her compassionate approach to care. Outside the clinic, she finds balance and inspiration by exploring nature, whether walking along the trails or riding a bike in the park.
Dr. Aregbesola cherishes family time by organizing weekend getaways to spend quality time together. She serves as a Sunday School teacher for children, demonstrating a commitment to her community.
Dr. Zaheed Olayinka Fashola (Dr Fash)
MBBS, FWACS, CCFP
Dr. Fash is a Nigerian-Canadian who earned his medical degree from the College of Medicine, University of Ilorin, Nigeria, in 2005. He practiced general medicine with a special interest and training in obstetrics and gynaecology and proceeded to obtain his fellowship with the West African College of Surgeons (FWACS) in Kumasi, Ghana, in 2013.
Dr. Fash migrated to Canada in 2017, successfully completed the Manitoba Practice Ready Assessment (PRA) in October 2020. He practiced as a family physician in Virden, Manitoba, from November 2020 to June 2025, where he established a successful family practice, provided emergency room coverage, and managed in-patients at the hospital.
Dr. Fash is a dedicated and knowledgeable family physician who consistently employs a patient-centred approach. His practice has a special interest in minor operations and women’s health.
He is happily married with children. In his spare time, he enjoys playing and watching soccer, and socializing with friends and family.